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Thanks to the rise of “no-code,” user-friendly database and workflow management tools, healthcare administrators are able to complete their work more efficiently in the modern, digital era. In particular, the cloud-based service provider HIMS.ai has developed a variety of no-code application templates specifically for administration.
Keep reading to find out specific ways healthcare administrators can benefit from these examples of no-code automation.
1. Personnel Action Form
The first of such applications is the Personnel Action Form (PAF). This workflow helps streamline any changes in employee personal information, such as a change of name, address, marital status, and more.
It consists of a “Personal Info Change” form which, after being submitted by an employee or supervisor, is automatically entered in the table under “HR Processing.” After an HR administrator reviews the submission it automatically moves to “HR Audit.” Finally, once the assigned auditor approves the entry, it automatically moves to “Closed,” where the record remains to reflect the history of changes.
This application saves administrators crucial time by eliminating the need for physical forms. Additionally, time is saved by having form submissions automatically inserted into the appropriate database. The application also increases efficiency and organization by automatically assigning entries to the appropriate administrators – allowing administrators to access a view of their tasks.
2. Security and Access Request Form
Another form-based application that can benefit hospital administrators is the Security and Access Request Form (SARF).
The function of this application is to create an approval system for IT departments to grant, deny, and track employee access to systems like electronic health records or payroll. This workflow gives managers more control over security clearance updates such as an employee getting hired, getting rehired, getting terminated, or getting transferred.
This application consists of two tables, one for employee information and one for tracking security information. In the security table, there are three phases that an access request must travel through – ”Start,” “ITS,” and “Completed.” Like in the PAF application, entries travel through each phase after being approved by the assigned supervisors, once again improving efficiency and organization.
New requests can be created by selecting an employee from the existing employee database. Once a request type has been selected, additional info related to the security provision can be automatically filled out, saving administrators from repetitive busy work.
3. Credential Management
Another no-code application that benefits healthcare administrators is the Credential Management application.
In this application, practitioners submit a form with their personal information as well as their certification, their medical license, and their CV. Once submitted, the information contained in this form is automatically entered into the “Practitioner” database.
This database has two phases: “Pending” and “Certified.” In this table, hospital managers have the opportunity to easily view which practitioners require review. Once reviewed, managers can approve (or reject) practitioners and have their decision be reflected in the table in real time.
Not only does this application make it easy to review qualifications, once the approval process is completed, healthcare administrators have access to an ongoing database of all their practitioners and their personal information. This is helpful in and of itself, but can also be useful if an administrator ever wants to build another application that links to this comprehensive dataset.