Modify Group Properties

The Modify Group Properties section of the administration module is used to modify the properties of an existing group.

Usage Guidelines

To modify a group, follow these steps:

1. From your HyperOffice desktop, click the Groups tab on the left navigation bar of the HyperOffice window.

2. Click the Group Memberships icon. The Active Memberships page appears.

   

3. Click the Administration link.

4. The Group Administration page appears.

5. Click the modify group properties link to be redirected to the Group Properties page. The group information is shown with the properties as last updated by you.

6. You can change these options for the group.

   Group Name	Type the name of your group. It is good practice to use descriptive names for a group like Administration, Finance, Sales, etc. The group name will be unique for the groups within the company. This is a required field
   Password	Specify a password to be used by members when joining this group. The password will make it mandatory to get authorization or information regarding the group, to be able to join the group and authenticates new users.
   Password (verify)	Type your password in again to verify its authenticity.
   Description	The description field stores information about the group. All additional information of the activities of the group and the details of the type of members of the group can be defined in the description of the group.
   Mission	The mission of the group defines the objective of having the group. Both description and Mission are useful fields in understanding the groups at a later point in time and also remove complexity of group interaction by removing redundancy.
   Members of the group may invite their friends	To enable this option; select the checkbox next to the field. This feature enables members of the group to invite other members to join the group. By default this checkbox is not selected, meaning that only the Administrator/owner of the group can invite other members to join the group.
   Member of the group may view all sub groups	When this option is selected, the members of the group can also see all the subgroups. By default this option is not selected.
   Members may join only if invited	This option restricts users from directly joining this group. When you want to restrict access to only members you select, you can select the checkbox next to this option. Only when you invite the members to join the group explicitly, will they be able to join the group. By default this option is not selected.
   Allow group members to see all members	This option allows the members of a group to see all the other members in the group. By default this option is selected. To active this option, select he checkbox next to the field.
   Group has a links section	This option is selected and added by default. When the checkbox is selected, the shared links module for the application is activated for this group. For removing this option, deselect the checkbox.
   Group has a contacts section	This option is checked and added by default. When the checkbox is selected, the shared contacts module for the application is activated for this group. For removing this option, deselect the checkbox.
   Group has a calendar section	This option is checked and added by default. When the checkbox is selected, the shared calendar module for the application is activated for this group. For removing this option, deselect the checkbox.
   Group has a shared documents section	This option is checked and added by default. When the checkbox is selected, the shared documents module for the application is activated for this group. For removing this option, deselect the checkbox.
   Group has a chat section	This option is checked and added by default. When the checkbox is selected, the chat module for the application is activated for this group. For removing this option, deselect the checkbox.
   Group has a tasks section	This option is checked and added by default. When the checkbox is selected, the shared tasks module for the application is activated for this group. For removing this option, deselectthe checkbox.
   Group has a voting section	This option is checked and added by default. When the checkbox is selected, the voting module for the application is activated for this group. For removing this option, deselect the checkbox.
   Group has a forums section	This option is checked and added by default. When the checkbox is selected, the forums module for the application is activated for this group. For removing this option, deselect the checkbox.
   Default User Permissions	The default user permissions option defines the options you can give to the members of the group for Tasks, Contacts, Calendar, Voting, Links, and Forums. There are five different options that can be selected from the drop-down lists to assign user permissions, they are: Banned from a particular Section: When you select this option for any of the sections, you restrict members of this group from accessing this particular section. Only View a particular Section: Selecting this option for a section will allow viewing permission to the members of the group. The members will only be able to view the information within this section. View and add a particular section: When you select this option, you create a group, giving the members of the group access to adding information as well as viewing information. View, add, edit and delete information from a particular section which the user: When you select this option, you give a user complete control of all the information specific to the member within this section. View, add, edit and delete information from a particular section, which any group user creates: When you select any one of these options, you get complete control of all the information within this section.
   Default Permission for Shared Documents	You can define the permissions for shared documents by selecting the checkbox next to the permission you want to assign. By default all the options are enabled for a new group. The different permissions you can assign are: Read: This option will enable members of the group to view the files in the common folder for the group. Write: This option will allow members of the group to create new documents in the shared folder for the group. Delete: This option will allow members of the group to delete files from the common directory Create Directories: This option will enable the members of the group to create additional sub directories within the Shared Documents root directory for the group.

    

7. Click on the Update Group button to update the group properties after making the necessary modifications.

8. Click on the Remove Group to permanently delete the group .