Folder Properties

The folder properties module helps you to configure the access properties of the folder used for sharing Documents. You can configure the folder properties for a set of members in a group or for individual users. When you use the configure user account function, you can only configure the properties of the particular user, whereas if you use this section, you can also configure for selected members.

Usage Guidelines

To access the folder properties page, follow these steps:

  1. Click the Groups tab on the left navigation bar of the HyperOffice window.

  2. Click the Group Memberships icon. The Active Memberships page appears.

  3. Click the administration link of the group you want to uses.

  4. The Group Administration page appears.

  5. Click the configure folder permission link in the Group Administration page.

  6. The Folder Properties page appears. In the Folder Properties page, you can select various options to change the folder options. Refer to the list below

  7. Complete the following fields for your group, then click the Modify Folder Permissions button.

Directory

The Directory field is a list that shows all the directories created within the Shared directory folder for the group. If sub-directories are created, they are also listed in the list. The selected directory is the directory for which the folder permissions will be changed.

Permissions

You can define the permissions by selecting the checkbox next to the permission you want to assign.

The different permissions you can apply to members of the group for the Shared Documents section of the application are:

  • Read: This option will enable members of the group to view the files in the common folder for the group.

  • Write: This option will allow members of the group to create new documents in the shared folder for the group.

  • Delete: This option will allow members of the group to delete files from the common directory

  • Create Directories: This option will enable the members of the group to create additional sub directories within the Shared Documents root directory for the group.

  • Remove Permissions:  This option will remove all permissions.

To enable any of the above options, click on the checkbox next to the option. If a checkbox is selected, it indicates that the option will be enabled for the list of users selected in the Users to modify box.

Current Permissions

The permissions which are set for the folder selected will be applied to the list of users that will be selected in the Users to modify box.

Available users

All the users in this group are listed in the Available users list box. You can select the users for whom the properties will be modified, by clicking on the user and selecting the user for the users to modify list.

Select the user for modifying list

To select the user who appears in the users to modify list box, select the user from the Available users list box and click on the >> button next to the Available users list box. For de-selecting a user or removing a user from the users to modify list box, select the user in the users to modify list box and click on the << button.

Users to Modify

This list displays the list of users for whom the folder permissions will be changed when you commit the changes.

 

Related Topics