A Quick Overview of Form Designs in MS Access

Microsoft Access is a database management software (DBMS) provided by the Microsoft Office Suite. It is built on a combination for the user to use a graphically oriented user interface and relational database tools that can be used for easy and customized database building and software development. MS Access provides users with all possible options and tools to build forms, reports, tables, databases, and queries. 

MS Access is a powerful Microsoft tool that can be used for creating databases that can be used for various business procedures and then integrated into one for uniformity and easy transfers. It is a no-code tool that requires next to zero coding knowledge to build a database for yourself. MS Access can also be used to create a customizable accounting database to record expenses and earnings. 

What are Forms in MS Access

Forms are items in MS Access that store information and other items of your database and display them in your database. Form designs refer to how you are showcasing your data to other users if any. It has been observed that well-designed forms have resulted in better results from the database application. Forms can be made from existing tables in the database, or a blank or split form can be created. Forms also give you the privilege to include subforms inside them and also display multiple records in a single form.

Form designs in MS Access

Form designs help you to alter properties of a form, such as canvas color, theme, design, etc., or that of a field as well. To change any property of your form, you can use the Form Properties option present under the Design View. To change the theme of your form, you can find the Design View in the View menu present under the Home tab on your File ribbon at the top of your MS Access screen. 


You can mainly perform three operations on your forms in the MS Access database:

  • Design – This is where you change the look and feel of your database by changing color or themes and also customize buttons, labels, fields, headers, and any other objects if you want to.
  • Arrange – This is where you can change the layout of the entire form or of a section or part of your form and add or delete elements.
  • Format – In this, you can format or edit any elements that you have added to your form, such as text, images, shapes, etc.

Themes and form design options

A few basic themes and form design options that are widely used are given below:

  • Themes like neutral, black and white, pure white based, leafy green, and formal business themes are extremely common and can be found in the pop-up menu of the Themes option under the Design tab.
  • You can change the color palette of your form in your database to either any predefined sets of colors already available in the software or you can use the color mixer to create one of your own mix of color palettes to use in the form of your database. 
  • Some commonly used predefined sets of colors include Office, Office 2007-2010, Grayscale, Blue Warm, Blue, Blue Green, Green Yellow, Yellow Orange, Paper, and other similar sets based on almost all colors and combinations that can be used according to need and use of the form that you have created.


Forms are one of MS Access’s most useful and efficient tools to use while building a database. MS Access provides a wide range of options that can help you alter and customize the form that you created to make it look more creative, presentable, and organized.

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